Diagnose before making bulk changes
We compare ledger balances with statements, customer accounts, supplier balances and the way sales systems post entries. Common trouble spots include a bank deposit recorded as a second sale, a payment applied to the wrong invoice and an old conversion balance with no support.
We preserve a record of the original position and proposed corrections. Periods already used for reporting require extra coordination with the tax preparer; moving an old error into the current month just to clear an account may distort both periods.
Repair the underlying posting route
A corrected balance is only part of the job. We review whether an integration, bank rule or staff procedure created the problem. A shop that imports gross sales must not also classify every processor deposit as fresh revenue. The revised workflow needs a clear clearing-account reconciliation.
Illustrative example: a twice-recorded retail weekend
A Victoria shop imports $8,400 of weekend sales and later records the $8,190 processor payout as another sale. The cleanup traces fees and the original posting, removes the duplicate through an approved correction and leaves the clearing account explainable. The owner then sees why sales had looked unusually strong.
Leave an understandable trail
The completion package identifies adjustments, remaining uncertainties and practical changes to controls. We can distinguish an explained timing difference from an unresolved error so the next monthly close does not repeat the same investigation. Work on inaccessible or incomplete historical records is scoped separately.
Questions about this work
Is cleanup the same as catch-up?
No. Catch-up enters and reconciles missing periods; cleanup corrects unreliable records that already exist. A file can need both.
Do I need to start a new software file?
Only if the review supports that decision. Repairing a usable file may preserve more helpful history.
Put this into practice
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review